Information For Researchers

Reproduction Services

To request copies:
This form must be completed for each collection, listing materials that are to be reproduced.

Return completed form:

The Congressional and Political Research Center, the Special Collections Department and the Ulysses S. Grant Presidential Library will provide reproductions of unrestricted materials in accordance with the following terms and conditions:

  • Reproductions may not be added to the holdings of another library or repository.
  • For the most part, fragile items will not be copied.  Items available on microfilm or in digital collections will be reproduced from these versions.
  • The MSU Libraries collections reserve the right to refuse a reproduction request in whole or in part at any time at staff’s discretion.
  • Researchers will sign and complete a Reference Quality Request form for each collection, listing materials that are to be reproduced.
  • Items selected for reproduction must be properly identified.
  • Reproduction requests will be processed once research in a collection is completed and/or reproduction request form is received.
  • Reproduction of manuscript and archival materials will be governed by any and all of the restrictions that govern the research use of a specific collection.
  • As clear reproductions cannot always be made from original materials, they are purchased at the risk of the requestor.
  • Reproductions will be used only for personal reference and research purposes.

U.S. Copyright law governs the making and use of most photocopies and other reproductions of copyrighted materials.  Most manuscripts, sound recordings, photographs and moving images created in the past 120 years are protected under the copyright law.  Transmission, reproduction, publication, or presentation (public display, performance, Internet presentation) of protected items require the permission of the copyright owners.  For more information on copyright, contact the U.S. Copyright Office. Copyright status and information on copyright holders can be difficult to determine for archival and manuscript collections.  The responsibility for obtaining permissions rests with the researcher.

Collections that include twentieth and twenty-first century materials may contain sensitive or confidential information that is protected under federal or state right to privacy laws and regulations. Researchers are advised that the disclosure of certain information pertaining to identifiable individuals without the consent of those individuals may have legal ramifications (e.g. a cause of action under common law for invasion of privacy may arise if facts concerning an individual’s private life are published that would be deemed highly offensive to a reasonable person) for which Mississippi State University assumes no responsibility.