Information For Researchers

Audio Recordings and Moving Image Reproduction Services

To request a copy of an audio or visual recording:
Return completed form:

The Congressional and Political Research Center, the Special Collections Department and the Ulysses S. Grant Presidential Library hold a significant number of sound and moving images.  For preservation purposes, listening or viewing copies rather than original recordings are made available to researchers.

For research use confined within the search room, the MSU Libraries Collections will make listening or viewing copies available free of charge.  The creation of a listening or viewing copy can take several weeks depending upon the number of copy requests in the queue.  Listening or viewing copies are retained by the collection.

Should research require the personal acquisition of a sound or moving image recording, the Collections will duplicate unrestricted audio recordings and moving images.  The cost for making the personal copies is variable and depends on a number of factors that include the existence of a listening or viewing copy, the original recording format, and the original recordings material condition. 

Creation of personal copies is governed by the following terms and conditions:

  • The MSU Libraries collections will not make copies of recordings that are commercially available or restricted by donors.   
  • Researchers will complete and sign an Audiovisual Reproduction Agreement.
  • Reproduction requests will be placed in a queue and completed in the order received.  Upon completion of the recording process, an invoice will be sent. The reproduction of the recording will be delivered once payment has been received.    
  • Recordings will be used only for personal reference and research purposes.   
  • Recordings will not be published or broadcast in any media, exhibited, or displayed online without the express written permission of the rights holders.
  • Recordings will not be added to the holdings of another library or archival repository.
  • The MSU Libraries collections reserve the right to refuse or to limit a duplication request at the discretion of staff.  

U.S. Copyright law governs the making and use of most photocopies and other reproductions of copyrighted materials.  Most manuscripts, sound recordings, photographs and moving images created in the past 120 years are protected under the copyright law.  Transmission, reproduction, publication, or presentation (public display, performance, Internet presentation) of protected items require the permission of the copyright owners.  For more information on copyright, contact the U.S. Copyright Office. Copyright status and information on copyright holders can be difficult to determine for archival and manuscript collections.  The responsibility for obtaining permissions rests with the researcher.

Collections that include twentieth and twenty-first century materials may contain sensitive or confidential information that is protected under federal or state right to privacy laws and regulations. Researchers are advised that the disclosure of certain information pertaining to identifiable individuals without the consent of those individuals may have legal ramifications (e.g. a cause of action under common law for invasion of privacy may arise if facts concerning an individual’s private life are published that would be deemed highly offensive to a reasonable person) for which Mississippi State University assumes no responsibility.